Introducing LeanMail
for Gmail Users

The LeanMail course for Gmail users is designed to help participants optimize their email management skills, increase productivity, and reduce email overload. Over the course of three weeks, participants will learn effective techniques for prioritization, planning, archiving, and more. The course includes 2 X 90-minute interactive virtual sessions and 1 X 30-minute one-on-one coaching session to ensure personalized guidance.

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Week 1: Email Prioritization and Efficiency (90 minutes)

Session 1

✔ Introduction to LeanMail principles

✔ Understanding the impact of email overload on productivity

✔ The 5 D's of Email Management: Delete, Delegate, Do, Defer,
and Diminish

✔ Implementing the Two-Minute Rule

✔ Tips for writing effective subject lines and emails for

faster responses

Session 2

✔ Identifying and categorizing email tasks by urgency
and importance

✔ Introduction to the Eisenhower Matrix for email prioritization

✔ Applying the 4D method (Delete, Delegate, Defer, Do) with the Eisenhower Matrix

✔ Setting up email filters and labels for efficient organization

✔ Strategies for maintaining an empty inbox

Week 2: Email Planning and Archiving (90 minutes)

Session 3

✔ Time blocking: Allocating specific time for email management

✔ The Pomodoro Technique for focused email processing

✔ Using Gmail's Snooze feature for email reminders

✔ Understanding how to manage Cc: and Bcc: emails as a sender and receiver

✔ Reducing distractions and interruptions during email work

Session 4

✔ Introduction to archiving and email storage options

✔ Organizing emails using Gmail's labels and folders effectively

✔ The art of effective search and retrieval of archived emails

✔ Maintaining a well-structured email archive for future reference

✔ Managing attachments and large files

Week 3: One-on-One Coaching (30 minutes)

Session 5

✔ Individualized feedback on participants' email management techniques

✔ Addressing specific challenges and questions

✔ Personalized tips for improved productivity and time management

✔ Fine-tuning strategies learned during the course

Course Conclusion

At the end of the LeanMail course, participants will have developed a comprehensive set of skills and strategies to manage their Gmail inbox efficiently. They will be equipped to handle email overload effectively, prioritize tasks, plan their email-related activities, and maintain a well-organized email archive. With these newfound skills, participants can significantly boost their productivity and achieve a more streamlined workflow in their professional and personal lives.

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Learn more about how LeanMail can remove the waste and ensure your teams are working as
efficiently and effectively with the most important communication tool that have.